OSHA Defense · Workers' Comp · Nationwide
An OSHA Citation Doesn’t Have to Derail Your Business.
When an inspector walks in unannounced, the clock starts ticking. Raincoat Claims Consulting steps in as your outsourced compliance department, handling every citation, every deadline, and every dollar at stake so you can focus on running your business.
Free Case Review
Let's look at your situation together.
Tell us what's going on and we'll walk you through exactly what to expect. No pressure, no obligation.
$16,550
Max fine per serious violation
10×
Multiplier for repeat violations
4 hrs
To produce OSHA logs when requested
12 mo.
Of coverage in every contract
Understanding the Problem
Most businesses aren't ready when OSHA shows up.
Inspectors arrive without notice, document everything they observe, and leave. The inspector isn't the one who determines your fine. The Area Director does that, typically weeks later by mail. By then, it's too late to address what was observed on the day of the inspection.
“Once we've observed something during an inspection, that finding stands. We can't go back and revise what we saw.”
Standard OSHA inspection protocol, communicated to businesses during every inspection
Serious violations carry fines of up to $16,550 per citation item. Citations are issued per item, not per inspection. Repeat violations, where a previously cited issue wasn't corrected, are subject to fines up to ten times that amount.
Illustrative example: how OSHA citations stack in one inspection
PPE Hazard Assessment Not Documented
SeriousNo Written Lockout/Tagout (LOTO) Program
SeriousNo Hazard Communication Program
SeriousOSHA Logs Not Provided Within Required Timeframe
Other-Than-SeriousDeficiencies in Training Documentation
Other-Than-Serious
There Is a Path Forward
OSHA citations can be negotiated. Programs can be built. Fines can be reduced. That's exactly what we do.
Most business owners don't realize that receiving a citation isn't the end of the process. It's the beginning of one we manage on your behalf. From documentation to the informal conference, we're with you at every step.
Common Misconceptions
Most employers assume they'll get a warning.
They won't.
What they think
“OSHA will point out problems and give us time to fix them.”
How it actually works
OSHA documents violations on the spot. Citations and penalties are issued by mail weeks later. There is no grace period.
What they think
“We'll only get fined if someone gets hurt.”
How it actually works
OSHA cites hazards, not incidents. A missing safety program or undocumented training is enough for a serious violation, even with zero injuries.
What they think
“A first offense means a small fine and a slap on the wrist.”
How it actually works
Serious violations start at up to $16,550 per item. A single inspection can produce multiple citations that stack independently.
We build the programs and documentation that keep you compliant and inspection-ready.
Before OSHA arrives.
Find Out Where You Stand →Our philosophy
We don't lead with safety.
We lead with compliance.
Because compliance is what protects your business.
Most businesses we work with didn't neglect compliance intentionally. They simply weren't aware of what was required. OSHA regulations are complex, industry-specific, and not widely understood. That's the gap we exist to close.
Service One
OSHA Citation Defense & Compliance
When a citation arrives, the language is technical, the deadlines are tight, and the requirements are industry-specific. Raincoat takes ownership of the entire process, from translating the citation to representing you at the informal conference, where we negotiate directly with OSHA to reduce your penalties.
Citation Breakdown
Every violation translated into plain language: what it means, what’s required to resolve it, and when it’s due.
Program Creation
We build the required programs from scratch: hazard assessments, PPE, HAZCOM, respiratory protection, and more.
OSHA Correspondence
We draft every response to OSHA. You review, sign, and send. No guesswork.
Informal Conference
Most business owners don’t know their penalty can be formally contested. We handle that process on your behalf.
Ongoing Support
After the citation is resolved, we continue building the compliance infrastructure for any future inspection.
Citation Breakdown
Illustrative example of a single inspection
PPE Hazard Assessment Not Documented
No Written Lockout/Tagout (LOTO) Program
No Hazard Communication Program
OSHA Logs Not Provided Within Required Timeframe
Deficiencies in Training Documentation
Combined exposure
Each item is penalized independently
| # | Violation | Severity | Penalty |
|---|---|---|---|
| 1a | PPE Hazard Assessment Not Documented | Serious | up to $16,550 |
| 1b | No Written Lockout/Tagout (LOTO) Program | Serious | up to $16,550 |
| 2a | No Hazard Communication Program | Serious | up to $16,550 |
| 2b | OSHA Logs Not Provided Within Required Timeframe | Other-Than-Serious | typically $4,500 |
| 3a | Deficiencies in Training Documentation | Other-Than-Serious | typically $4,500 |
| Combined exposure | Each item is penalized independently | $58,650 | |
Service Two
Workers' Compensation Management
Most businesses assume their carrier is managing claims on their behalf. In practice, carriers set reserve amounts that directly affect your annual premiums, and those numbers aren't always challenged. We step in to actively manage claims, dispute inflated reserves, and keep your costs under control.
Loss Run Review & Management
We analyze your claims history to identify patterns, flag errors, and uncover savings opportunities.
Reserve Dispute & Negotiation
Inflated reserves drive up your premiums. We challenge them directly with the carrier on your behalf.
Insurance Adjuster Communication
We handle all communication with adjusters so claims move forward accurately and on schedule.
Fraudulent Claim Identification
We review claims for red flags and coordinate with your carrier when fraud is suspected.
Light-Duty Return-to-Work Programs
Getting injured employees back to modified duty faster reduces claim costs and keeps your mod low.
Medical Bill Audit & Review
We review medical charges against fee schedules to catch overbilling and unnecessary treatment costs.
Premium Escalation
Illustrative example of how unmanaged claims affect premiums over time
Baseline. Clean record.
Two unmanaged claims.
Reserves left unchallenged.
Same policy. Premium has doubled.
With active claims and reserve management: Lower reserves lead to lower reported claim costs, which keeps the E-Mod in check and premiums stable. For businesses with frequent claims, the compounding effect over time is significant.
How It Works
A straightforward process designed to take the burden off you entirely.
We've structured our process so that the time and effort required from you is minimal. A short intake, one questionnaire, and from that point forward we handle everything.
“I sent the documents on a Thursday evening and by Friday morning, everything was done and submitted.”
Client feedback on onboarding experience
Initial Consultation
Tell us about your situation. We’ll give you a clear picture of what you’re facing and a straightforward price. No lengthy proposals or sales process.
Send Us Any OSHA Documents
Share OSHA’s document request, any correspondence, and any safety programs or records you may already have. If you don’t have everything, that’s okay. We’ll identify the gaps and handle the rest.
Complete a Short Questionnaire
A ten-minute questionnaire about your operations, equipment, and any chemicals on-site. This is the primary information we need to build your compliance programs.
We Manage the Rest
Deadlines, programs, OSHA correspondence, the informal conference. All handled by us. When we need something from you, we’ll tell you exactly what to do and how.
Industries We Serve
Any business with employees is subject to OSHA jurisdiction and Workers' Compensation liability.
We work with businesses of every size and type, from a single-operator contractor to multi-location manufacturers. What matters isn't the industry; it's having someone in your corner who understands the requirements.
Temporary Staffing Agencies
As the employer of record, staffing agencies bear full workers' comp liability for every placed worker, across every job site and industry.
Construction
Ongoing exposure from equipment use, hazardous materials, and physical working conditions makes proactive compliance essential.
Warehousing & Logistics
Forklift operation, carbon monoxide monitoring, and high injury rates create consistent regulatory scrutiny.
Manufacturing
Machine operation, required PPE programs, and recordkeeping obligations require ongoing compliance management.
Restaurants & Food Service
Kitchen hazards, chemical use, and employee turnover contribute to regular workers' comp claims that benefit from active management.
Farming & Agriculture
Heavy chemical and pesticide use triggers specific HAZCOM obligations, alongside high rates of workplace injury.
Healthcare
Biohazard exposure programs, patient handling requirements, and frequent claims require a specialized compliance approach.
And Many More
If you have employees, we can help. OSHA jurisdiction covers virtually every workplace in the country, and so do we.
Google Reviews
Real results from real clients.
We let our work speak for itself. Here is what business owners say after working with Raincoat.
“We contacted Raincoat Consulting after we were fined by OSHA and it was a great experience for Ingenuity Concepts. Brett worked with us on every step of the abatement and appeal process. Brett and his team redid our Safety Program and he was also on our Appeals Zoom Call. As result of all Raincoat's hard work we were able to get our fine reduced by 70%. Thank You Raincoat Claims Consulting!!”
Tim Heyne
“We brought Raincoat in after a string of bad claims. They walked us through our policy line by line and explained everything that was working against us. It honestly opened our eyes because we never knew any of this made a difference, we just let our broker handle it in the past. We saved more money on our policy than we spent to hire Raincoat so its a win/win.”
Tom Gould
“Raincoat Claims Consulting reached out to my company after our first OSHA inspection. We were panicking because they found a few violations. Once we signed on, they handled the entire claim and we didn't get a single fine.”
Nina P
Why Raincoat
Not a safety firm. Not a law firm. Not an insurance broker.A compliance partner.
Our focus is compliance: building the documentation, programs, and processes that protect your business financially and keep you prepared for any future inspection.
Internal Safety Manager
$75K–$150K / yr
Litigation Attorney
$250–$500 / hr
Raincoat
Fraction of the cost
Compliance over safety theater
We focus on what OSHA actually measures: documented programs, recorded trainings, and filed paperwork. That's what protects your business.
Not your attorney
Attorneys are expensive and aren't equipped to build compliant safety programs or navigate the informal conference process the way we are.
Not your insurance carrier
We advocate for your interests, not the carrier's. Contesting inflated reserves directly benefits you, not them.
An outsourced department
For a fraction of what an in-house safety director costs, you get a team with deep expertise across hundreds of cases and industries.
No-blame onboarding
Most clients we work with don't have their programs in place when they call us. That's the norm, not the exception. We start where you are and build from there.
FAQ
Frequently Asked Questions
Get Started
Whether you received a citation today or want to get ahead of an inspection, we can help.
Our first conversation costs you nothing. We'll review your situation, explain what you're facing in plain language, and outline what working together would look like, without any pressure to proceed.
Request a free case review.
Share a few details about your situation. We'll follow up with a clear, straightforward assessment.